Job Applicant Privacy Notice

Forterra and its subsidiaries and affiliates (collectively, “FORTERRA”) are responsible for the privacy of its online job application and recruiting systems and any information that an individual may provide in the course of pursuing employment opportunities with FORTERRA.  This Job Applicant Privacy Notice covers the electronic systems that FORTERRA has implemented for job applications.  FORTERRA has implemented technical, administrative, and physical measures to safeguard any personal information that we may collect.

FORTERRA’s online job application and recruiting systems, including the Careers website, are used for recruiting, to allow individuals to apply for employment with FORTERRA, and to ensure that FORTERRA complies with applicable legal and regulatory requirements in receiving employment applications. These systems are intended for visitors to review, and possibly apply for FORTERRA employment opportunities. Do not use FORTERRA’s online job application and recruiting systems for any other purpose.

With limited exceptions, FORTERRA only accepts applications from individuals who are at least 18 years of age. If you are under the age of 18, do not provide FORTERRA with your personal information for purposes of applying for a job unless you are directed otherwise.

This Notice may be modified from time to time by posting an update. We encourage you to review this Notice on a regular basis for any changes.

FORTERRA defines Personal Information as any data that relates to an identified or identifiable person.

What personal information might FORTERRA collect?

To review postings on FORTERRA’s job online application systems, communicate with FORTERRA about job openings, and apply for a job with FORTERRA, you will be asked to provide your personal information. With variation in certain countries, where some of these data elements may not be requested or may be requested once your employment is confirmed or starts, the personal information that you may be asked to provide includes:

• Name
• Contact information, including home address, home telephone, and email address
• Date of Birth
• Government identification document or number, including a drivers’ license
• Work history
• Education
• Resume or CV and/or a cover letter, including any information you provide in those documents
• Citizenship and/or permanent legal residence-related information
• Eligibility to work, including documentation of immigration status
• Interest in employment opportunities
• Job specific questions that relate to the fitness of a candidate for a particular job
• References (if you provide information regarding other individuals, you must obtain their consent before providing the data to FORTERRA)
• Information that we may be required by law to ask in certain countries, such as whether you have previously worked for a government agency, whether you are related to a government official, FORTERRA officer, or a member of the FORTERRA Board of Directors, or whether you are subject to a restrictive covenant with a current or former employer
• Information necessary for FORTERRA to confirm that your employment would not create a conflict of interest or otherwise violate applicable law or regulation
• Information that you may voluntarily choose to provide about your ethnicity, gender, veteran status, and disability
• Information you provide to create security questions and answers used to validate your identity when you return to the website
• Where you learned about the job opening
• Any other information that you may choose to provide as part of your application
• Information provided by third party sites, if you apply for a job opening through a third-party site

For certain jobs you may be asked to have drug testing, a background check, or a criminal history check. These will only be performed with your consent, but your offer of employment may be contingent on your successful completion of one or more of these checks. FORTERRA does not perform criminal history checks where prohibited by applicable law. FORTERRA may confirm the information provided in your application, such as your references, driving license and record, education and job history, without seeking your additional consent.

If you access a FORTERRA online job application system on a mobile device, the website will collect information necessary to communicate with your device and provide any customization that you may request. This information may include your device identification or number, your carrier, and your location.

In addition, FORTERRA monitors user traffic patterns on its job application websites, including a user’s domain name, browser type, date and time of access, and pages viewed. Our web servers collect the domain names but not the e-mail addresses of visitors. This information is collected to measure the number of visitors to our websites and to determine which areas of the website users find useful based upon the amount of traffic to particular areas. FORTERRA uses this information to enhance users’ experience and to better prepare content based on the user interests.

For certain positions, you may be required to provide additional information prior to hiring for FORTERRA to establish that you have or are eligible to obtain a security clearance and/or global trade authorization. For the most part, FORTERRA will obtain your personal information directly from you when you complete an application online and during the application process, such as during an interview. FORTERRA may also collect personal information indirectly, such as from prior employers, references you provide, recruitment agencies, public records sources and other third parties as part of a background check, to the extent permitted by applicable law.

How might FORTERRA use the personal information it collects?

Any personal information collected may be used to:

• allow you to apply for employment with FORTERRA and evaluate your application, including without limitation arranging for and conducting phone screening, interviews, and other applicable assessments
• invite you to apply for and consider you for other opportunities that may be or become available
• contact you with regard to an application or other opportunity or communicate changes
• validate reference checks, conduct criminal history and background checks as appropriate, and perform denied party screening
• facilitate your hiring and administer your employment, if you are hired
• comply with legal and regulatory requirements involving job applicants, which may include providing reports to government agencies
• provide you with opportunities to offer feedback on your experience, such as through a survey
• conduct analysis on applicant trends to understand and improve FORTERRA recruitment practices
• verify your identity to ensure security for one of the other purposes listed here
• ensure or enhance the security of FORTERRA electronic systems
• protect against fraud
• conduct internal investigations and comply with legal obligations

With whom does FORTERRA share the personal information it collects?

FORTERRA will not sell your personal information.  FORTERRA will not share your personal information outside the FORTERRA family of companies, except to:

• Allow service providers FORTERRA has retained to perform services on our behalf. In those cases, FORTERRA will only share the information with service providers for the purposes outlined above. The categories of service providers with which FORTERRA may share your Personal Information include: HR information applications (such as Rippling); digital outsourcing (who would have incidental access); recruiting and talent development service providers; background check service providers (to the extent applicable); relocation vendors (to the extent applicable); and any other service providers that may be necessary to manage your employment. These service providers are contractually restricted from using or disclosing the information except when it is necessary to perform services on our behalf or to comply with legal requirements.

• Comply with legal obligations, including but not limited to complying with tax and regulatory obligations, sharing data with labor/trade unions and works councils, and responding to a court proceeding or a legitimate legal request from law enforcement authorities or other government regulators.
• Investigate suspected or actual policy, ethics, or compliance violations or illegal activity.
• Prevent physical harm and protect employee safety.
• Support the sale or transfer of all or a portion of our business or assets (including through bankruptcy).

FORTERRA has several service providers that assist with its online job application systems. These providers manage our HR information systems and career websites, provide back-up storage, assist with job postings, enable video interviews, and facilitate recruitment of candidates. FORTERRA may also use other service providers, but any service provider utilized will be for the purposes identified in this Notice and will provide services under a contract as mentioned above. It is possible that one of our service providers may interact directly with you during your application process, such as scheduling an interview or conducting a first round screening interview.

Where does FORTERRA store your personal information?

Forterra stores information in data centers located in the United States.

How long does FORTERRA retain your personal information?

FORTERRA will retain your application information for a period of time as defined by applicable local law. If there is no applicable local law, FORTERRA retains personal information for a reasonable period of time.

For all positions in the United States or that support a US government contract, FORTERRA is required to retain your application information for a minimum of three years. That period of time may be extended where required by law, policy, administrative or judicial activity and audit obligations. If you apply for a job in the US but you reside outside the US, please be aware that this retention requirement applies to you as well and we will be unable to grant deletion requests for US job applications within this retention period.

What choices do you have about how FORTERRA uses your personal information?

You have the choice about whether or not to provide FORTERRA with your personal information, but if you choose not to provide your information, FORTERRA will be unable to consider you for a position. You have the right to withdraw your consent to the submission of your application at any time, however, the laws in certain countries (such as the United States) may require us to retain your application for a certain period of time if you have applied for a job in that country. Also, if you withdraw your consent to the processing of your personal information for an application, where such withdrawal is available, FORTERRA will not be able to consider you for a position.

FORTERRA asks only for information that it requires to evaluate you for a position to which you may apply, to authenticate you when you log into our online application systems, and as may be required by applicable law.

If you would like to have your personal information updated, corrected or deleted, email recruiting@forterra.com. FORTERRA will review your request and promptly respond but may be unable to provide the relief you seek as a result of contrary legal obligations or rights.

For deletion requests, unless applicable law or regulation, court, administrative or arbitration proceeding, or an audit requirement prevents deletion, FORTERRA will delete your personal information within a reasonable period of time and keep only a log of your name, the date of your deletion request, the job(s) for which you applied, and the country from which you applied. FORTERRA retains this information to demonstrate that it has complied with your request.

How does FORTERRA use cookies or other tracking technologies?

Cookies are small text files sent to and stored on users’ computers that allow websites to recognize repeat users, facilitate users’ access to websites, and allow websites to compile aggregate data that will allow content improvements. Cookies do not damage users’ computers or files. Web beacons are transparent graphic images, often just the size of a single pixel, that allows websites to track activity on the site.

FORTERRA uses both cookies and web beacons on the Careers website and other FORTERRA job posting sites to collect aggregate and anonymous usage data so that FORTERRA can improve the functionality of the website.

FORTERRA may also use cookies to enhance your user experience. For example, the website may permit you to select a language and/or geographic location preference, which will be stored for future visits. These job posting websites also use cookies from FORTERRA service providers. These cookies contain a session ID to manage your activity during a session.Our service providers also use cookies to determine whether you navigated to this website from an external one to track the effectiveness of external postings.

If you do not want cookies to be accessible by this or any other FORTERRA website, you should adjust the settings on your browser program to deny or disable the use of cookies. You can find additional information on cookies and web beacons at http://www.allaboutcookies.org/.

What should you understand about the third-party links that may appear on this website?

In some instances, FORTERRA may provide links to non-FORTERRA controlled websites. However, FORTERRA does not control such third-party websites, and cannot be responsible for the content or the privacy practices employed by other websites. If you apply to a job with FORTERRA through a third-party site, the terms of that site’s privacy notice would also apply.

What additional information should specific users know?

Residents of California: California Shine the Light Law - California residents may annually request and obtain information that is shared with other businesses for their own direct marketing use within the prior calendar year. FORTERRA does not share your personal information with other businesses for their own direct marketing use.

California Consumer Privacy Act - California residents have the right to:

• request details about the personal information that we have about you, including the categories of information, the purpose for which we use it, with whom we share it, and specific information about what personal information we have about you;
• request that your data be deleted; and
• direct a company not to sell your data, but, since FORTERRA does not sell personal information, this does not apply.  If you are a California resident and you would like to exercise your rights, you should contact FORTERRA either by calling 1.240.631.0008 or emailing us at recruiting@forterra.com. Please provide your name, a way for FORTERRA to contact you (such as an email address or telephone number) so that we can respond to your request, information about the nature of your relationship with us (for example, are you a visitor to our website, a contractor or investor), and details about the action that you would like us to take. Based on your request, we will investigate to determine if we have any of your personal information. If we do have your personal information (other than that provided in your request), we will seek to verify your identity based on the personal information that we already have; the data we will request will depend on the nature of the personal information we have about you. Once we verify your identity, we will provide you with a response, indicating how we will satisfy your request or why we cannot comply with your request.

Residents of the EU, UK, and other countries with data privacy laws: FORTERRA is the data controller for your job applicant personal information. Please know that you have the right to lodge a complaint with your national or state data protection authority, which may also be known as a supervisory authority. You also have the right to: (i) request access to and correction or erasure of your personal information; (ii) seek restrictions on; or (iii) object to the processing of certain personal information and seek data portability under certain circumstances. To contact FORTERRA about a request to access, correct, erase, object or seek restrictions or portability, please email recruiting@forterrra.com.

Residents of the US: FORTERRA collects Social Security Numbers where required by law, such as for tax and payroll purposes for its employees. When FORTERRA collects and/or uses Social Security Numbers, FORTERRA will take proper care by protecting confidentiality, limiting access on a need-to-know basis, and implementing appropriate technical safeguards and retention plans.

How can you access, correct or change your personal information?

To access or change your information on one of FORTERRA online job application systems, you can log into your profile and make any corrections or deletions required. If you have applied to a job by another means (such as email), contact your local recruiting contact. To report problems with the Careers website or to pose questions or concerns, email recruiting@forterra.com.

FORTERRA may, from time to time, ask you to confirm the accuracy of your Personal Information or provide updated or additional information.

How can you contact FORTERRA?

If you would like to have your personal information updated, corrected or deleted, email recruiting@forterra.com. Also, if you have any comments, questions or suggestions, please email recruiting@forterra.com.

If you have questions about FORTERRA privacy practices, please email legal@forterra.com.